How often should we do a HIPAA risk assessment?

HHS requires a risk assessment at least annually and whenever there are significant changes to systems, workflows, or organizational structure.

What is the cost of a HIPAA violation?

Penalties range from $100 to $50,000 per violation, with a maximum of $1.9 million per violation category per year. Willful neglect penalties start at $10,000.

HIPAA Compliance

HIPAA Compliance & Risk Audit

Protect your practice. Protect your patients.

HIPAA violations are expensive — penalties range from $100 to $50,000 per violation. We conduct structured risk assessments, identify vulnerabilities, and implement the controls necessary to protect your practice and your patients.

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Problems We Solve

No formal HIPAA Security Risk Assessment (SRA) on file

Staff access to PHI not properly documented or controlled

Outdated policies and procedures

No formal incident response plan

Business Associate Agreements missing or outdated

What's Included

HIPAA Security Risk Assessment (SRA)

Physical and digital vulnerability review

Policy and procedure audit and update

Staff access control and privilege review

Business Associate Agreement (BAA) audit

Incident response plan development

Ongoing compliance monitoring

Expected Outcomes

Full HIPAA Security Risk Assessment documentation

Identified and remediated compliance gaps

Updated policies with staff training records

Formal incident response protocol in place

BAA audit completed and gaps remediated

What a real HIPAA audit covers for Florida billing operations

A genuine HIPAA audit isn't a one-page checklist. It's a documented review of administrative safeguards (BAA management, workforce training, sanctions policy), physical safeguards (facility access, workstation security, device controls), and technical safeguards (encryption at rest and in transit, audit logging, access controls, integrity controls, transmission security). For Florida billing operations, we also map state-level requirements under Florida Statute 501.171 for breach notification timelines, which can be more aggressive than federal HIPAA.

Each control gets a current-state finding, a gap rating, and a remediation plan with priorities and timelines. The output is a written report you can hand to a payer auditor, your malpractice carrier, or an OCR investigator. We've taken Florida clinics from no documented HIPAA program to full BAA-ready posture in under 90 days when the engagement is scoped clearly.

Why Miami-Dade providers get audited harder

Miami-Dade home health and behavioral health providers face higher AHCA audit rates and OCR scrutiny than the rest of Florida — partly due to the volume of providers, partly due to historical fraud enforcement focus on the region. Documentation gaps that pass elsewhere trigger immediate paybacks here. Our audit puts your operation in a defensible posture before that audit happens, not after.

We also handle the Business Associate Agreement (BAA) cycle that most clinics neglect — every vendor with PHI access (billing companies, IT providers, fax/print vendors, cloud storage, EHR vendors) needs a current BAA. Missing BAAs are the most common compliance gap we find and the first thing an OCR investigation will request.